Field services: HVAC, plumbing, electrical and more, residential and commercial
Every finished job billed, and books that match the board
We build the piece around your field software, whether that's ServiceTitan, Jobber or whatever you run, that keeps your accounting in sync and catches the work that never got invoiced.
Where the work gets stuck
The accounting sync breaks quietly.
Invoices written in the truck don't land until someone reopens them at a desk.
Balances that don't match.
Every month, the bookkeeper fixes a handful of customer accounts by hand.
Reports that send you to Excel.
Active maintenance agreements and real job times, nowhere on one screen.
Finished work, still unbilled.
A backlog that grows with every busy week.
Your office isn't careless. Every app you add is one more place for information to fall through. The work gets done. The record of it just doesn't make it all the way to the books.
You've probably asked yourself
- Why don't the books match the dispatch board?
- How many finished jobs haven't been billed?
- Which techs actually make us money?
- Did we buy this software just to keep a spreadsheet next to it?
What you want, and what we build for it
Books that match the board.
A daily list of sync problems between your field software and your accounting system, so nothing fails silently.
Every finished job billed.
An unbilled-jobs list your office can clear every week.
Real job times.
Time and job-cost reports that count drive time on its own, so jobs get priced right.
Reports you don't rebuild in Excel.
Maintenance agreements, job times and tech profitability on one screen.
Your field software stays. We build the piece around it, and we keep it running.
Where AI fits
AI reads your techs' notes and flags billable work that never made it onto the invoice. The office approves every invoice.
What we can't fix
The tech shortage, equipment prices, seasonal demand and what leads cost. We work on how the job gets from the truck to the books.
I was hired to build an AI agent. The real job was bigger.
I build internal tools at a manufacturer. I was brought in to build an AI agent for quoting.
I spent months working alongside the teams who handle quotes, and noticed something. AI was misunderstood. To the people closest to the work, it sounded too technical to trust and too vague to use.
What they needed first wasn't an agent. It was a simple automation: something that reads each quote request as it arrives and files it in one place.
Once that was running, the rest of the process came into view. The steps around every quote were slow, manual, and done a little differently each time. Standardize them, add AI where it earns its place, and the work speeds up. Better still, the data finally shows up.
And the data had answers nobody could see before:
- Fewer requests were coming in than anyone thought, so the extra hire everyone expected turned out not to be needed.
- Plenty of quotes were going out, but not enough were turning into orders.
- Quotes could go out faster.
- New customers were finding the company on their own, and nobody knew how.
The answers had been there all along. They were buried, because the people closest to them were stuck doing busywork.
That's when it clicked. If one business runs like this, how many others do?
That's why Hazelrod exists. We find what's under the business and build what fixes it: a simple automation where that's enough, and a full AI system where it's worth it.
Founder, Hazelrod Systems
Your data, handled like the business depends on it
Because yours does, and so does ours. These are promises every build keeps.
Only the access a job needs
We ask for the least access that does the work, and you can see and revoke it.
Secrets kept encrypted
Passwords, keys and logins to your systems are stored encrypted, never in code, email or chat.
Your code, your data, kept apart
You own both, and they leave with you if you ever stop working with us. Nothing is shared between clients.
You'll know where your data lives
We write down, in plain language, where your data is stored and every outside service it touches. Nothing goes to a new one without your OK.
A person approves
Anything that touches money, customers or records goes through a human approval step.
Backups, tested
Every system we run is backed up nightly to a separate location, and we test the restore before it goes live.
Find out what's under your business
The first step is a fixed-price review. If we find you don't need us, we'll tell you, and the findings are yours to keep.
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